Terms & Conditions and Privacy Policy

I. Introduction

The aim of the network is to stay in contact with former full-time and part-time non-Hungarian students, who graduated from any higher education institutions in Hungary. The main goal of the website is to establish and give a platform to the alumni, to keep contact with Hungary, with other international alumni, with Hungarian higher education institutions, and with embassies or consulates. Another important aspect is, that through the website, the members can develop their professional network, have the opportunity to find future jobs and cooperation in their fields. Beside the contents of news, blogs, after the registration the members can create groups, for further and deeper discussions, and for the aim to find like-minded people with the same roots. They can also create events to continue the online discussion and cooperation in a personal context. Through these functions, the alumni can become an active part of the network, they can form it and also add new ideas.

Potential members:

• former foreign students of Hungarian higher education institutions (alumni)
• representatives of Hungarian higher education institutions
• representatives of other Hungarian institutions such as embassies or consulates
• Hungarian companies or companies with Hungarian branches

II. Definitions

Data Controller provides the following information to You as the Data Subject of personal data processed by the Tempus Közalapítvány (hereinafter: “Privacy Policy”) in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation; “GDPR”) and Act CXII. of 2011 on Informational Self-determination and Freedom of Information (“Info Act”).

Name of the Data controller: Tempus Közalapítvány 
Address: 1077 Budapest Kéthly Anna tér 1
Personal Data Officer: dr. Gábor Ugrai 
E-mail address: adatvedelem@tpf.hu, dpo@tpf.hu  

Glossary:

Data processing: shall mean any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction (under Article 4 2. of the GDPR).

Data Subject: shall mean an identified or identifiable natural person (under Article 4 1. of the GDPR).

Data Subject’s consent: shall mean any voluntary provided clear intention of the Data Subject that is based on specific and adequate information, whereby the concerned person declares by way of a statement or an explicit affirmative conduct that it provides its consent to the processing of its personal data.

Personal Data: shall mean any information relating to an identified or identifiable natural person (‘Data Subject’); An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an on-line identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (under Article 4 1. of the GDPR).
 

Further glossary:

(a) “Website” means [www.alumninetworkhungary.hu], including all pages within this website;

(b) “The Tempus Public Foundation” shall mean the organization, which operates the website;

(c) “User” shall mean the person (both natural person and delegated associate of an organization) for which the Tempus Public Foundation is rendering services related to the website and who registered to the website;

(d) “Alumni” shall mean a non-Hungarian student who has studied or is currently studying in a Hungarian higher education institution for at least three months;

(e) “Personal data” shall mean information displayed on this website, relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier;

(f) “Profile” shall mean the description of the user, which consist of all the personal data (see above) provided during the registration and appears on the website in line with the principles detailed in the Privacy Policy.

III. Protection of personal data – Privacy Policy

Any personal data collected through this website will be treated in line with the principles of the data protection regulation of Hungary and the European Union.

The use of your personal data by the Tempus Public Foundation is based on your consent, which is expressed through the registration on this website. With your consent, you declare that you approve (with the provision of a possible revocation at any time) of your personal data (obligatory and voluntary statements explained as in the following) - and subsequent updating of them - may be established, processed and used in the context of this website.
 

Registration - Obligatory/voluntary personal details

The purpose of the data management information is:

Presenting data management in a transparent way to data subjects / GDPR Preamble (39) and Article 5 (1) (a)

Scope of personal data:

in case of alumni:

• Email*
• Password*
• Gender*
• Title*
• First name*
• Middle name (optional)
• Last name*
• Country of origin*
• Residence country*
• Residence city*
• Field of interests*
• Higher education institution*
• Scholarship programme*
• Date from*
• Date to*
• Major*
• Did you earn a degree in Hungary?*
• What sort?*
• Current professional sector*
• Current company/organisation*
• Current position*

Further personal and professional information:

• CV
• languages
• awards, prizes, organizational memberships
• other skills
• social media profiles, personal website, blog
• hobby

in case of institutional coordinators

• Email
• Password
• Name
• Office phone
• Higher education institution
• Unit of department
• Position

in case of partners such as representatives of consulates or embassies

• Email
• Password
• Name
• Office phone
• Partner institution
• Unit or department
• Position

in case of company representatives

• Email
• Password
• First name
• Last name

in case of applications for positions (only for Stipendium Hungaricum students)

• Name­*
• Email address*
• Phone number*
• Photo
• Citizenship*
• Place of birth*
• Date of birth*
• Participation in higher education prior to your studies in Hungary (Yes / No)

If your answer is yes, the following questions neet to be answered too:

• Name of previous higher education institution
• Name of previous study programme
• Level of diploma previously participated
• Name of current higher education institution
• Name of current study programme
• Level of current study programme
• Specialisation or field interested in

• When did you start your studies in Hungary? *
• When do you expect to finish your studies in Hungary? *
• What is the grade-point average of your last semester?
• Language proficiency *
• Have you had any scientific publications? (If yes, please describe where, when, with what title and topic)
• Have you had any notable presentations? (If yes, please describe where, when, with what title and topic)
• Have you had any academic or sports achievements? (If yes, please describe where, when, with what title and topic)
• Do you have any research experience? (If yes, please describe where, when, with what title and topic)
• Do you have any volunteering experience? (If yes, please describe where, when, with what title and topic)
• Do you have any other academic or scientific activities? (If yes, please describe where, when, with what title and topic)
• Previous work experience
• Please describe your professional skills*
• Motivation*
• Preferred starting date of internship *
• What is the preferred duration of your internship? *

Purposes of data management:

in case of alumni, the Data Controller manages the user’s data for the purposes of:

• registration for the website.
• being able to connect with other members of the network (etc other alumni, higher education institution coordinators, embassies or companies). The website has been designed to allow as little person-related data as necessary to be established, processed or used. As a social network, the website will only work if the users make a minimum of person-related data accessible to other users.
• connecting users if website dysfunctionality occurs
• being able to delete personal profiles in case users wish to cancel them.

in case of institutional coordinators the Data Controller manages the user’s data for the purposes of:

• registration for the website
• identification as an official employee of a Hungarian university
• being able to connect with relevant alumni. During registration, coordinators indicate which university they represent. After registration and identification, coordinators can send messages to their institution’s relevant alumni, and they can search for relevant members of the network (etc. contact those students who studied or still studying in Hungary).
• connecting users if website dysfunctionality occurs
• being able to delete personal profiles in case users wish to cancel them

in case of representatives of consulates or embassies, the Data Controller manages the user’s data for the purposes of:

• registration for the website
• identification as an official employee of a consulate or embassy
• being able to connect with relevant alumni. During registration, representatives indicate which consulate or embassy they represent. After registration and identification, representatives can send messages to the territorially relevant alumni. Additionally, they can search for territorially relevant members of the network according to the alumni’s country of origin.
• connecting users if a website dysfunctionality occurs
• being able to delete personal profiles in case users wish to cancel them.

in case of company representatives, the Data Controller manages the user’s data for the purposes of:

• registration
• identification. After login, company representatives can join a company or create a new company profile within the network. After identification, representatives can create new positions opened especially for Stipendium Hungaricum students, currently studying in Hungary.
• connecting users if a website dysfunctionality occurs
• being able to delete personal profiles in case users wish to cancel them.

in case of applications, the Data Controller manages the user’s data for the purpose of:

• applying for job applications
• controlling and monitoring applications
•  connecting users if a website dysfunctionality occurs
• being able to delete applications in case users wish to withdraw them

in case of an application for a position, the Data Processor, or company manage the user’s data for the purpose of:

• selection and recruting in connection job positions (officially announced on Alumni Network Hungary website)
• connecting relevant applicants if potentionally suitable for a position

Affected persons:

• alumni
• institutional coordinators
• representatives of consulates or embassies
• company representatives

 

Appearance/visibility of personal data

The mentioned personal data in connection alumni profiles are categorized in three groups:

• obligatory and visible personal data (bold and marked with *): these data are obligatory to be given and are able to be seen by all the users of the website. The specific purpose of this data type is the creation and presentation of statistics of the users (through an interactive map) to all the users of the website.
• obligatory and non-visible personal data (marked with *): these data are obligatory to be given for the finalization of the registration, but visible for the other users only by your choice - except your password, because this field remains non-visible and needs to be filled out in order to a successful registration
• voluntary personal data (non-signed): these data are voluntary to be given during the registration.

Having been initially registered on their profile, this information is accessible to users themselves, to the Tempus Public Foundation, to higher education institutions, to embassies and (with the exception of the obligatory and non-visible personal data, see above) can be released individually and voluntarily for other registered users. However, networking may be more effective if you fill in as many personal details as you are a registered person and you make them visible to other users.

Only the registered higher education institutions, consulates / embassies and registered companies are able to see your public personal data solely within the website. The HEI institutions referred to may access the data provided exclusively for establishing contacts in conformity with the goals of the portal, for example to find experts in a certain specialist area, to establish and develop the institutional alumni community and, should this be required, to contact them. The data may not be used for further purposes, in particular not for commercial inquiries or mailings. 

The personal data related to the organizations (name and e-mail address of the contact person, as well as the phone number, optionally) is treated in line with the same principles as the data of the natural person users.

It is not possible to access to your data out of the website as well as to find your data via an Internet search engine.
A search engine, solely within the website will enable you to look for other users and have them find you. You can do searches for all data, depending on what the other users have determined to be visible.

It is also possible for all users to join existing network groups (communities) or set up their own network groups. Every group has moderator(s) up to whom it is to decide whether the group is public or is only accessible to certain people who have been invited. 
Please note: once a group has been designated public by the moderator, contributions can be read by all registered users and can be seen who made the contribution. 
 

Duration of the data management

Personal data in case of alumni, university coordinators, representatives of consulates or embassies, and company representatives will be processed until the user’s voluntary consent is withdrawn. The user may withdraw their voluntary consent at any time, free of charge, by sending an e-mail to infoalumni@tpf.hu or to adatvedelem@tpf.hu.

Personal data in case of applications will be processed until the applicant’s voluntary consent is withdrawn. An applicant may withdraw their voluntary consent at any time, free of charge, by sending an e-mail to Tempus Public Foundation to infoalumni@tpf.hu or to adatvedelem@tpf.hu. After withdrawal, Tempus Public Foundation requests the cancelation of the data from the relevant company too, and the company cannot use the withdrawn data anymore (not even for marketing purposes or advertising new positions etc.)

 

Legal basis for the data management

Under Article 6/1. a.)  of the GDPR (consent of the data subject)

Source of personal data: Information provided by registration

Personal Data transmission: To the competent authorities upon request.

 

Newsletter

The Tempus Public Foundation also provides newsletters to the users, to which you can subscribe and unsubscribe. The newsletters are generated through an application called “Webgalamb”, for which your relevant personal data (email address) is exported from this Website. You have the possibility to unsubscribe from this newsletter anytime by choosing this option within the newsletter, and in this case, your email address is automatically deleted from our database.
In connection with the data process regarding the newsletter, we will manage the following personal data:

• name
• e-mail address

The data processing is based on your voluntary, informed statement, which includes your explicit consent for the use of your personal data. Legal Basis for the management of data: the voluntary consent of the person concerned according to Article 6 (1) (a) of Regulation (EU) 2016/679 (General Data Protection Regulation).
 

Cookies

Cookies are small text files that are used for the duration of a session and serve the purpose of identifying the user when logging in, and ensuring smooth operating. Cookies may be deactivated within the browser, although this may restrict the website's functionality.
 

Type, extent and purpose of the processing and use of your data
With the registration you agree that the Tempus Public Foundation (as the operator of the website) uses your personal data for the following purposes:

• to store on this website and in the Tempus Public Foundation’s relevant databases, until the users’ consent,
• to use for statistical and reporting duties, strictly anonymized in case of a public report,
• to use for the development of the services provided on the website,
• to send newsletters for the interested users, until the users’ consent,
• to contact with the users through platforms out of the website.

The website and the databases are available and be modified only by the assigned employees of the Tempus Public Foundation.

The Tempus Pubic Foundation will not forward your personal data to third parties, with the exception of a legal obligation to the related authorities. In no circumstances will the Tempus Pubic Foundation hand on person-related data to third parties for advertising, marketing or other commercial purposes.
 

Persons under the age of 18 years

The use of the services provided by the website is intended for adults (aka. persons above the age of 18 years). Parents or other guardians are responsible for the protection of their children's sphere of privacy. 
 

Deactivating the account

Your personal data are stored on this website until your approval. In case you wish to opt-out from sharing your content on this website, please contact us: alumninetwork@tpf.hu
The Tempus Public Foundation declares that the related content, including the personal data will be removed from this website and the databases within 48 hours after your express of opt-out.
 

Your rights

Right of revocation
You are entitled to revoke a given consent to the collection and use of your personal data at any time with effect for the future.

Right to information
You are entitled to request information regarding the data stored in relation to your person or to your pseudonym. Upon your request the information can be provided electronically.

Right to correction, blocking or deletion
You are entitled to request the correction, blocking or deletion regarding the data stored in relation to your person.

To exercise the above mentioned rights to revocation, information correction, blocking or deletion, please contact our data protection officer via the contact details provided below. The exercising of your rights is free of charge.
 

Contact

If you have any questions regarding the processing of your personal data, please do not hesitate to contact our data protection officer directly, who will also assist you in case you have information requests or other requests or complaints:

Data Protection Officer: dr. Gábor Ugrai, – gabor.ugrai@tpf.hu or adatvedelem@tpf.hu

IV. Code of Conduct, restrictions

With the use of the website you expressly agree to keep the following rules:

• a respectful tone and polite communication are the basis of the website’s online community. It is therefore not permitted to negatively distinguish, mob or ridicule others;
• data (both personal and other) in profiles and groups must be based on reality. The Tempus Public Foundation shall not have any liability for the validity of these data as well as for any infringement related to these data;

Messages are to be treated as confidential. They may only be made public to third parties with the sender’s express assent.
You are expressly restricted from all of the following:

• using this website in any way that is, or may be, damaging to this website;
• using this website in any way that impacts user access to this website;
• using this website contrary to applicable laws and regulations, or in a way that causes, or may cause, harm to the website, or to any person or business entity;
• using the personal data for public purposes;
• engaging in any data mining, data harvesting, data extracting or any other similar activity in relation to this website, or while using this Website;
• using this website to engage in any advertising or marketing;
• discrimination and defamation of other users or social groups on the grounds of their religion, origin, nationality, economic capacity, sexual orientation, age or gender are explicitly forbidden;
• images of nudity and pornography or pictures of physical or sexual violence are not permitted. Also forbidden are images of the victims of violence, war or natural catastrophe, the use of un-constitutional symbols, or images which glorify violence or depict acts of war;
• it is not permitted to export, save, edit, change, forward, use commercially or otherwise misuse data manually or automatically for the purpose of data acquisition;
• no community profiles or internet pages may be created for the purpose of exporting, saving, editing, changing, forwarding or otherwise misusing information.

A breach of the code of conduct will result in a warning issued against the user, a temporary or permanent blocking, or a deletion of the profile.
Profiles which reflect an identity other than the user’s real one will be deleted without warning at the first offense.
The Tempus Public Foundation preserves the right to immediately delete any profile or group in the case of any gross breach without issuing a prior warning.

Should a group’s administrator be deleted, the Tempus Public Foundation will install one of the group’s moderators as its new administrator. Should there be no moderator, the user who has been a member of the group for the longest period of time will be installed as its administrator.

The aforementioned actions can be based on the report by a user, which report is investigated by the Tempus Public Foundation.
 

V. Indemnification

You hereby indemnify to the fullest extent the Tempus Public Foundation from and against any and all liabilities, costs, demands, causes of action, damages and expenses (including reasonable attorney’s fees) arising out of or in any way related to your breach of any of the provisions of these Terms.
 

VI. Variation of Terms

The Tempus Public Foundation is permitted to revise these Terms at any time as it sees fit, and by using this Website you are expected to review such Terms on a regular basis to ensure you understand all terms and conditions governing use of this Website.

 
VII. Legal remedy

In the case of complaint on processing operation by Data Controller you may apply Data Controller’s data protection officer: adatvedelem@tpf.hu. You can apply to the Hungarian National Authority for Data Protection and Freedom of Information (contact details: (www.naih.hu), seat address: 1055 Budapest, Falk Miksa utca 9-11., postal address: 1363 Budapest, Pf. 9.., +36 (1) 391-1400, fax: +36 (1) 391-1410, e-mail address:  ugyfelszolgalat@naih.hu), or to the competent court with a complaint regarding the processing of Your personal data by Tempus Közalapítvány (Tempus Public Foundation) or by any data processor assigned thereby.

VIII. Governing Law & Jurisdiction

These Terms will be governed by and construed in accordance with the laws of Hungary.

Budapest, 02.11.2022